With population inflation and increasing educational systems, thousands of jobs are created every day as millions of applicants fight for one position. As endless number of resumes flow in when a job is posted, it is humanly impossible to go through all curriculum vitae at once. Manually checking pages of CV’s and processing their skills and expertise by crosschecking with the company’s requirements is a rather time consuming and effort draining task. Due to this, many companies fail to identify the right talent and are forced to recruit individuals that are not bound to work for the position offered. The right talent goes unnoticed with tiring manual processes. HR Management tools simplify this process by prompting organisations when a suitable candidate is identified through social media and job recruitment sites. HR Management tools now integrate with a company’s own portal or website, where candidates upload their information on their online application form. Automation has made life simpler and easier for most of the employees and HR Management tools scored one above all.
HR Management tools help automate and stabilise Human Resource processes that are time consuming and costly. Eliminating physical paperwork and bringing in the right people are the main areas of focus for HR Management tools. Once all of these tasks are shifted on to software, employees are now free to concentrate on other important areas, like the company’s culture, rules, trainings and regulations, employee benefits and much more. With automation comes easier and faster storage of data. Keeping track of employee details and their applications help provide future reference data. HR Management tools also take care of Payroll processing which is an added advantage as employees are given an insight of how much they’re getting paid, the tax deductions and bonus amounts.
How HR Management Tools Help
HRMS tools help with on-boarding services with completely interesting features like “get to know you” emails for employees to get introduced to the company. Preparing employees for their first day by filling in details and storing their data is one of the main functions of HR Management Tools.
With HR tools, all paperwork is wiped out, leaving digitisation of recruitment processes. Scanned copies of proofs, eliminating physical proof of resumes and application forms are trending in HR tools.
- Pre-Interview Questionnaires
Some companies follow the practice of pre-interview recruitment process by filtering out candidates online by conducting initial rounds of elimination. These interviews are answered through questions given out from SurveyMonkey or emails, thus simplifying their recruitment process.
- Video Interview
Remote interviews may pose difficulties if a candidate is required to relocate or is currently working at another organisation. Some HR Tools introduced video interviewing by creating questionnaires that the candidate can answer in their own time. The video interviewing also has recording features that helps recruiters look back at the interview whenever they desire.
- Application Tracker
HR software that helps automate recruitment processes are software worth investing in. There are plenty of tools in the market that provide automation of job ad postings online and helps search and move candidates to your desired job opening. There are paid job platforms that help with making your job ad visible. Bulk actions like sending bulk rejection emails, writing comments and sending automated thank you emails are also possible with HR tools.
- Job Boards
HR tools help with posting job ads in top job boards like stack overflow, glassdoor, naukri and much more, to help identify the right talent among a closed group of candidates. Job boards for internships, trainings and other requirements are identified with the help of HR tools.
- Social Media
HR social media recruiting tools are also available, where recruiters utilise them regularly to keep an eye on job postings and responses. Social media recruiting tools are becoming common with the increasing level of social media population and usage.
Every interview and every shortlisting requires further filtering and ultimately the identification of the right candidate. HR tools may only help with figuring out the right candidates that suit your job opening by examining key words from resumes, social media activity and referrals. Once the right candidates are chosen, the decision-making process is up to the recruiter. Eliminating the manual stress associated with the shortlisting of a few from hundreds and thousands of candidates. The process of selection is done manually once the candidates are shortlisted where in which the recruiter is able to pay close attention to the critical details surrounding the final decision.
Technology and Recruitment
Companies have their own Talent Acquisition teams to help figure out which candidate would suit their company profile. Letting technology organise your process while making it easier for you to streamline your process effectively. Recruitment teams are always on the lookout for efficient and innovative recruitment tools. HR tools help with the entire process of hiring through every step from sourcing candidates to the final selection. These tools also help with managing your recruitment email inbox while helping managers raise their hiring game with innovative solutions and easy hiring processes.
Is Recruitment the most important HR Function?
Yes. It absolutely is. Recruiting the right talent creates a team of skillful and talented individuals that take the organisation closer to success. Getting the right people on the bus would help your organisation climb the success ladder faster than you think. Recruitment is old news for big companies who are on a constant war for finding smart people. High performers reduce expenses and bring in more revenue for the company. Hiring people with the same drive as everyone else requires the combined efforts of manpower and technology. Recruitment is undoubtedly the most important function of HR management and identifying its needs is of utmost priority. Change your organisation from “Good to Amazing” with the best HR recruitment tools.
Jasminali – Blogger, Software Consultant and Co-founder of We Suggest Software which is a leading business software reviews and comparison platform worldwide.